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PUBLIC RELATIONS COORDINATOR Role 0 to coordinate a unified image of FWIO Responsibilities o to arrange for publicity of events and activities of FWIO - to promote Women's Institute work through media. with releases and follow-up - to have regular contact with Public Relations Officers . to coordinate the design of promo- Iional brochures. displays and other advertising as required - to keep presentation folder infonha- lion updated r to assist Royal Agricultural Winter Fair Display Booth Committee in planning display 0 to be a member of the Home & Country Editorial Committee 0 to pressntthe annual Donations Re- port for distribution to FWIO Board of Directors c to answer all requests forPRO infor- mation from members, the media and public I to be willing to provide PRO training. resources and encouragement at all levels - to maintain a current file of media contacts. with addresses. phone and fax numbers - to maintain a file at current informa- tion about Women's Institute and related organizations 0 to maintain background information on planning exhibits and displays - to maintain reports tor her term of office 0 to make smooth transition of infor’ mation to successor within 30 days ' to oversee updates to the Web Page. four times per year Selection I (see Coordinators) TWEEDSMUIR COORDINATOR Role ' to record and maintain the Provincial Federated Women's Institutes of Ontario Tweedsmuir History Responsibilities to convene a committee to help with compiling the Tweedsmuir History for FWIO to supervise and edit all data re- ceived for the Tweedsmuir History to have custody of the Tweedsmuir History during her term of office to have all expenses incurred in pre- paring the Tweedsmuir History paid by FWIO to prepare a progress report and exhibit the Provincial Tweedsmuir History at the Annual Meeting of the Provincial Board to prepare guidelines and recom- mendations tor Tweedsmuir History Curators to maintain a file of reports and in» formation to be forwarded to successor to return to the custody of the Pro- vincial Board, the Tweedsmuir History Book and Manual with all data and relevant material when re- tiring irol'n office Selection (see Coordinators) FINANCE COORDINATOR Rule to administer the financial affairs of the organization Responsibilities to present a budget at August Board to present a financial report at each Board meeting to review the investment portfolios to reporttothe Board the work of the committees Selection Executive Assistant. or by appoint- ment _â€" EXECUTlVE ASSISTANT Role to administer the affairs oi the Pro- vincial Office Responsibilities to report regularly to the President about progress toward organiza- tional objectives. financial status and other issues of concem r to establish operating procedures and make decisions on matters of administrative and supervisory de~ tail in connection with the operation and maintenance at the organiza- tion. in consultation with the President and in accordance with Board policy. and not in conftict with the law r to prepare the agenda for Board meetings. under direction of the President - to attend all Board meetings and take minutes and supply copies to all persons entitled to receive them 0 to provide the Board with adequate information to help them reach sound decisions and establish poli- cies - to oversee the implementation of all Board poiicies - to supenrise, evaluate and hire slafi 0 to direct staft in their assignments and duties 0 to approve expenditures within the limits of the Board approved budget 0 to promote good public relations when dealing with other organiza» Iions. individuals and the general public a to work with the Board to prepare a long«range plan for the organization 0 to send Board Briefings to the Provincial Advisory Council and Co- ordinators Selection o hired by Personnel Committee - to be the Finance Coordinator it ap- pointed COMMITTEES OF THE BOARD INTERNATIONAL Role t to keep in touch with world affairs Responsibilities - to be lamiliar with the organization and function of the United Nations 5 to be aware of the interdependence of the nations of the world spheres oi influence and Canada's role in foreign aftairs - to promote an understanding of tra- ditions. customs and problems of other nations. particularly those countries who are members of the Associated Country Women of the World (ACWW) I to conduct exchange visits and lat- ter friends program I to report at each Annual Meeting - to promote ACWW projects and programs Selection - the Provincial Past President is ap« pointed at the Annual Meeting for a term of two years NATIONAL (Executive Officer) Role - to be a liaise between FWIO and the Federated Women's Institutes of Canada (FWIC) Responsibilities - on invitation, to participate in FWIO Annual Meeting to report FWIC ac tivities o to prepare written reports Iar FWIO Board Meeting - to prepare and submit a budget to the Budget Committee - to receive all FWIO Board Briefings ' to be responsible Ior Federated Women's Institutes of Canada Tweedsmuir Competitions. Past Presidents' Essay Competitions and Twinning Programs within On- tano - to submit a time line for all competi- tions to the Branches at the beginning of each Federated Women's Institutes of Canada irien~ niurn I to be responsible tor letter friends program to ensure that all release forms are signed tor competition entries I to promote FWIC programs and projects Selecfion I a Past President elected at FWIO Annual Meeting 0 to be a member of FWIO in good standing ' term of office set by FWIC (three years) Restructuring Report, Full '98 vii